Person with a coffee by the window, surrounded by glowing calendar and clock elementsMit KI generiert
    Savings in numbers

    Time your team gets back.

    In under a minute, calculate the hours, days and euros SMARTCHILLI removes from your coordination effort — every single month.

    GDPR-compliantResult in 60 seconds
    78%
    Less effort
    of manual coordination
    simply disappears
    Savings calculator

    How much coordination work does SMARTCHILLI take off your plate?

    How many employees do you coordinate?49
    Drag the slider to set your team size
    3300+
    How often are they scheduled?
    We estimate around 392 assignments per month — derived from your inputs. Adjustable under “How do we calculate this?”.
    SMARTCHILLI saves you per month:
    98 hrs of coordination
    that's around 12 working days a month
    Value of saved work / month3,430 €
    41,160 €
    Value of saved work / year
    1,176 hrs
    coordination time / year
    147 days
    working days gained / year
    ▶ How do we calculate this?

    The calculator estimates monthly assignments from team size and scheduling frequency, then multiplies them by the manual coordination time per assignment (distributing requests, collecting responses, confirming, reminding, documenting). All values are intentionally conservative and adjustable:

    Assignments per employee/month — occasionallyassignments
    Assignments per employee/month — regularlyassignments
    Assignments per employee/month — very activeassignments
    Manual coordination per assignmentminutes
    Internal hourly rate (back office / dispatch)€ / hr

    The figure shows the internal work saved based on your inputs. We're happy to refine it with your real numbers.

    Curious? – Book a meeting.Request info material
    No pressure — a non-binding 15-minute demo, no prep required.
    Sample calculation based on conservative averages.
    Actual savings depend on your processes.
    How the calculator works

    Your personal savings forecast in 60 seconds

    The calculator runs entirely in your browser — GDPR-compliant, no sign-up required. Purpose-built for SMEs in Germany, Austria and Switzerland.

    1. Step 1

      Enter your team size

      Tell us how many people you regularly schedule, coordinate and invoice — from your core crew to on-call staff.

    2. Step 2

      Estimate today's effort

      Add the average hours per week that currently disappear into spreadsheets, WhatsApp, phone calls and follow-ups.

    3. Step 3

      See your savings

      The calculator instantly shows the hours, days and euros SMARTCHILLI hands back to your back office every month.

    What SMARTCHILLI takes off your team's plate

    The most common time drains in the back office — and how they vanish with SMARTCHILLI.

    • Digital shift scheduling with in-app responses
    • Legally sound time tracking (compliant with EU working-time rules)
    • Automated event and assignment preparation and wrap-up
    • Central team communication — no more WhatsApp, email and paper trails
    • Payroll and invoice data ready for DATEV & co.
    • Real-time utilisation, forecasts and reporting

    Frequently asked questions

    How realistic are the calculated savings?
    The calculation is based on conservative averages drawn from over 20 years of mid-market projects across Germany, Austria and Switzerland — mainly in event, hospitality, staffing and retail. In practice, savings are often higher once time tracking, scheduling and communication are fully digitised.
    Which companies is SMARTCHILLI built for?
    SMARTCHILLI is designed for SMEs across the DACH region (Germany, Austria, Switzerland) with 10 to 500 employees who still coordinate people, shifts and communication via Excel, email and messengers — especially event agencies, staffing providers, restaurants and hotels.
    From what company size does SMARTCHILLI pay off?
    As a rule of thumb, from around 10 regularly scheduled employees or roughly 50 shifts per month — covered by the entry plan SMARTCHILLI Start (€49/month). It's particularly cost-effective for 20 to 500 employees with fluctuating shifts in hospitality, hotels, catering, events, exhibition builds, retail and staffing. The calculator above shows the concrete savings for your team size and hours.
    How is SMARTCHILLI different from classical shift-planning software?
    Classical shift tools assign shifts centrally from the top — follow-ups then run via phone, email or WhatsApp. SMARTCHILLI flips it: matching employees see open shifts as cards and accept via swipe. Result: less back-office effort, fill rates up to 95% (vs. an industry-typical 60%) and audit-proof time tracking in one GDPR-compliant PWA — no app-store install required.
    When does a specialised solution pay off compared to Excel or generic tools?
    Excel, messengers and generic calendars work for up to around 10 employees with stable shifts. Once shifts fluctuate, sites multiply or legal time-tracking obligations apply, risks emerge: missing records, double bookings, unfilled shifts. A specialised solution like SMARTCHILLI typically pays off from around 10 employees or 50 shifts per month. How large the savings actually are is shown by the calculator above.
    Is the calculator GDPR-compliant?
    Yes. The savings calculator runs entirely in your browser. No personal data is stored or shared with third parties. SMARTCHILLI hosting and data processing take place exclusively in the EU.
    What happens after the calculation?
    You can book a non-binding meeting with Frank Spiegelhoff (CEO) directly, or request info material by email. We'll then walk through your real processes and quantify the actual savings potential together.