Your shifts stay open because nobody replies?
Organise your event staff without WhatsApp chaos – with a system that actually gets responses.
Sound familiar?
Swipe right if you know the problem. After each card, we’ll show you why it happens.
RealityAcceptances come late – or never
You wait, the client gets nervous
Reality20 contacted – 3 reply
The endless WhatsApp ping-pong
Drag card right = I know this · left = not mine.
The problem isn’t your planning. It’s that nobody responds reliably.
How dispatching works with SMARTCHILLI
01Post shifts digitally
One click instead of 50 messages
Create a shift and automatically reach the right staff. No WhatsApp ping-pong, no Excel mailing list – one push, everyone informed.
1 click = everyone reached
02Responses in one place
Everything in one place, sorted
Acceptances, cancellations and questions come in together – not scattered across 50 threads. You can see at a glance who responded and when.
0 lost threads
03Live availability
Who can really work – right now?
Instead of “Maybe I’ll get back to you”, you see in real time who is available. Dispatching is based on facts, not hope.
Live status instead of gut feeling
04Decisions in minutes
Dispatch before the client gets nervous
Instead of hours on the phone: shift out, acceptances in, crew ready. You decide before the client even asks.
Hours → minutes
05Your own staff pool
Retention instead of constant searching
Your crew stays with you – via an app they actually use. Less recruiting, more repeat assignments, higher reliability.
+ repeat rate
06Fewer no-shows
Automatic reminders & confirmation
Automatic reminders before the shift, clear confirmation from the crew – short-notice dropouts become visible before the event starts.
Less last-minute stressWhat actually changes
Fewer open shifts
60 % → 95 %
Much less chasing by phone
+99 % planning time
Faster dispatching
99 % faster than Excel
Clearer decisions
65 % daily use
Ready to go in 7 days
A working system in 7 days
Building your staff pool together
No system change required
Focus on responses & availability
A good fit for you if…
These four criteria show whether SMARTCHILLI will make the biggest difference in your day-to-day work.
Event service providers with many assignments
Several crews, parallel projects, tight schedules.
Working with casual staff & students
Changing pools, quick acceptances and cancellations.
Many short-notice changes
Dropouts, reassignments, last-minute shifts.
Currently using WhatsApp or Excel
Confusing chats and lists without status.
Recognise yourselves in at least two of these points? Then it’s worth taking a quick look.
Request a demoNo more chasing by phone
Let us show you in 20 minutes how your next event can start without open shifts.
Book a free demo